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Now in early access · One AI · Every app

Ask your business anything. It knows who's asking.

Gatevane connects every app your business runs on to one assistant, and lets each answer through only to the people allowed to see it.

Get early access Watch a question pass through
HaloPSA NinjaOne On-site server WHO'S ASKING? · WHAT MAY THEY SEE? DR Dana · Finance Sees everything she's allowed Over 60 days 6 · $184,320 Cash on hand $212,880 SO Sam · Operations Job costs, not finance Harbor St job cost $82,400 Cash on hand JT Jordan · MSP technician Devices and tickets, not files Missed backups 2 laptops Client files

Built for the apps you already run · rolling out in early access

  • Microsoft 365
  • Google Workspace
  • QuickBooks
  • Xero
  • Sage 300
  • Slack
  • BBambooHR
  • Acrobat Sign
  • Zapier
  • HHaloPSA
  • CConnectWise
  • AAutotask
  • NNinjaOne
  • NN-able
  • DDatto RMM
  • IIT Glue

The life of one question

Every answer passes through a gate.

Here's what happens in the two seconds after someone asks.

  1. 01

    Dana in finance asks in plain words.

    No reports to build, no exports, no hunting for the right spreadsheet.

  2. 02

    Gatevane checks who Dana is.

    Roles come straight from your Microsoft or Google groups. Nobody keeps a second list.

  3. 03

    It searches every connected app at once.

    Cloud apps connect with one sign-in. On-site systems connect through a small bridge.

  4. 04

    The answer arrives. The secrets don't.

    Every app call and every field is checked on our servers against who's asking. Never left to the AI.

  5. 05

    Sam asks the same thing. He gets a polite no.

    Same question, different person, different answer.

  6. 06

    Changes wait for a yes.

    Anything that sends, edits or pays waits for the right person to approve the exact change. Never the person who asked.

  7. 07

    Every step is written down.

    Who asked, what was read, what was held back, who approved. Any mistake can be traced.

DRDana ReyesFinance · 9:42 AM

Which customers are more than 60 days overdue?

Answers follow your access
01 Dana asks in plain words.
DR
Dana Reyes Signed in with Microsoft
Verified
Role
Finance
Groups
Finance team · Head office
Invoices
All customers, read only
Customer bank details
Changes
Need an approver
02 Gatevane checks who Dana is.
Microsoft 365 Google Xero Slack Sage 300 · on-site HHaloPSA QuickBooks
03 It searches every app at once. Lit up: the two Dana's question touched.
app.gatevane.com/ask
The Gatevane Ask screen listing six customers more than 60 days overdue, with a panel showing what was checked and what was hidden.
Hidden from Dana
Customer bank details
Payroll
Other clients
09:42:05 Held back 1 field · bank details
04 The answer arrives. The secrets don't.
DRDanaFinance
  • Over 60 days6 · $184,320
  • Past 90 days2 · $49,650
  • LargestNorthgate · $60,700
SOSamOperations
  • Over 60 days6 · $184,320
  • Past 90 days2 · $49,650

Finance only. Ask Dana for access

05 Sam asks the same thing. He gets a polite no.
app.gatevane.com/inbox
The Gatevane Inbox showing a change to Ridgeway Supply's payment terms and credit limit, waiting for approval, with the before and after values.
Approved by the ownerCredit change over $10,000 · 9:21 AM
06 Changes wait for a yes.
  1. Dana asked to change Ridgeway Supply termsNeeds approval
  2. Owner approved · Net 45, $40,000 limitAllowed
  3. Sam asked about overdue invoicesBlocked
  4. Dana asked about overdue invoices · 6 recordsAllowed
  5. Held back customer bank detailsHidden
07 Every step is written down.

Reports · early access

Ask for a report. Watch it build itself.

It pulls from every app you've connected and leaves out anything the reader shouldn't see.

Monthly IT reportHarbor Legal · October
Draft
TicketsH HaloPSA
42opened
40closed
18 minfirst reply
BackupsN N-able Cove

98.6% successful2 missed · HL-LT-014, HL-LT-022

Billing QuickBooks

Invoice #1182$4,860 · paid Oct 3

Internal notes

Other clients' data

Approved by Alex · account managerSends on the 1st of every month, 8:00 AM, to Harbor Legal's owner
  1. 01

    Alex asks for Harbor Legal's monthly report.

    One sentence. No exports, no copying numbers between tools.

  2. 02

    Tickets come in from HaloPSA.

    Opened, closed and how fast the team replied.

  3. 03

    Backups come in from N-able.

    What ran, and which laptops missed a night.

  4. 04

    Billing comes in from QuickBooks. Internal notes stay out.

    Before anything goes in, Gatevane checks what this client is allowed to see.

  5. 05

    Approve it once. It runs every month.

    Alex approves the first send. After that it's on a schedule, and every send is logged.

Automations · coming soon

Set it up once. It still asks before it acts.

When a new hire is added in BambooHR, get them ready for day one.

  1. Trigger
    B
    New hire in BambooHRPriya Shah · starts Monday
  2. Rules check
    Allowed: create accountsNot allowed: give admin rights
  3. Approval
    Approved by the IT ownerNot by whoever set it up · 2:14 PM
  4. Actions

    Microsoft 365 account created

    H HaloPSA ticket #5120 · laptop for Priya

    Welcome posted in Teams

  5. Record
    Every step loggedWho approved, what changed, when

Legacy and on-site apps · early access

That old server in the back office? It's in.

A small bridge runs next to Sage 300 and your other on-site systems. It only ever connects out, so there's nothing to open in your firewall.

YOUR OFFICE Sage 300 Databases, file shares Bridge FIREWALL · NO OPEN PORTS GATEVANE OUTBOUND ONLY

One assistant, every role

Every app. Every kind of question. The same gate.

  • MSP technician

    Which of Harbor Legal's laptops missed last night's backup, and is there a ticket?

    HL-LT-014N-able CoveMissed
    HL-LT-022N-able CoveMissed
    Ticket #4821HaloPSAOpen

    Sees devices, ticketsNever client files or email

  • Accountant

    Compare this month's job costs in Sage 300 with the budget in QuickBooks.

    Harbor St+9%
    Pine Ave−6%
    Westgate+2%

    Sees job costs, budgetsThrough the on-site bridge

  • Office manager

    Who hasn't replied to Friday's all-hands? Draft a reminder in Teams.

    AKBLCMDPEW+3

    Asks first before posting

  • HR lead

    Whose safety certifications expire this quarter?

    Forklift · J. OrtizDec 3
    First aid · K. LamJan 12
    Salary

    Managers never see salaries

  • Sales rep

    Did Ridgeway sign the renewal we quoted in the spring?

    SignedAdobe Acrobat Sign · Oct 28

    Never other reps' pipelines

  • Service desk

    Where is Northwind's firewall documentation, and when did it last change?

    Firewall config · IT Gluev14
    Admin password

    Never stored passwords

  • Owner

    Give me this week in one paragraph.

    Cash is up 4%. Two deals closed in HubSpot. One hire starts Monday. The Harbor St job is 9% over budget.

    Never others' private chats

  • Operations

    When a contract is signed, set up the client in Autotask and tell the team.

    SignApproveAutotaskSlack

    Never beyond its owner's access

For MSPs

Now do that for every client you look after.

app.gatevane.com/msp
The Gatevane MSP console listing nine client businesses with their health, apps, seats and questions this week.
9 clientsOne console
Harbor Legal · 2 missed backups
  • A workspace per client. Their own dashboard, people and rules. Data never crosses between them.
  • Your brand, your plans. Coming soon. Put your name on it and bill clients your way.
  • In only when invited. Your team works in a client's workspace only after the client approves.
  • Your stack. HaloPSA, ConnectWise, Autotask, NinjaOne, N-able, Datto RMM and IT Glue. Device tools stay read-only.

How it's built to protect you.

Gatevane is in early access. We'll show you each of these working before you connect real data.

  • Checked on every requestOur servers enforce access on each app call, not the AI.
  • Changes need a yesSending, editing and paying wait for the right approver.
  • A full recordEvery question, read and approval. Searchable and exportable.
  • One-click pauseTurn the AI off for the whole company in one click.
  • Your sign-inMicrosoft, Google or a passkey. Users and groups stay in sync.
  • No open portsThe on-site bridge only connects outward.

Be first through the gate.

We're onboarding a small group of MSPs and their clients now.

We'll only use your email to contact you about Gatevane.